Coordinator of Acquisitions and Electronic Resources, University of Alabama Libraries

by | Nov 17, 2016 | 0 comments


Coordinator of Acquisitions & Electronic Resources

RESPONSIBILITIES: The University of Alabama Libraries seeks an energetic and collaborative librarian to fill the positon of Coordinator of Acquisitions and Electronic Resources.  The successful candidate will be flexible, inquisitive and a creative problem solver.  The Coordinator will report to the Head of Resource Acquisition & Discovery, and will ensure optimal and accurate access to subscription resources, including databases, electronic journals and e-books.  S/he will work closely with the Head of Resource Acquisition & Discovery, the Associate Dean for Research and Instruction, and liaisons to apply best practices to shape and improve access to electronic resources for Library users.  This faculty position provides leadership and direction for the development, delivery, and assessment of the University Libraries’ collection of electronic resources. S/he proactively incorporates new and emerging techniques and technologies into the program. In collaboration with the Head and other faculty, staff, and students in Resource Acquisition and Discovery, this position participates fully in planning, assessing, and determining strategic directions. The candidate must have willingness for continual learning, development and application of additional expertise through work related experiences and professional development opportunities. Must possess the ability to deal with change, ambiguity, and complex problems in an academic setting.

Other position responsibilities include, but are not limited to:

  • Manage the lifecycle of digital resources from trial to subscription/purchase.  Maintain accurate records for purchase decisions, licensing, and renewals.
  • Review and manage licenses in conjunction with the Business Office and purchasing/legal entities on campus.
  • Design and prepare expenditure reports; maintains accurate acquisitions records; oversees invoice payments and monitors renewals for electronic resources
  • Advise and collaborate with ILL on issues regarding access and use of digital resources.
  • Demonstrated ability to view issues from an institutional and library-wide perspective
  • Engage in creative problem solving and suggest ways to improve current practices and procedures.
  • Prepare and submit accurate timely reports on statistics and payment as needed.
  • Ensure efficient and effective workflow for the acquisition of digital resources.
  • Work effectively with the current ILS (Voyager) and discovery system (EDS), the electronic resource management system (Serials Solutions), and the usage consolidation system (Ebsco Usage Consolidation).
  • Work effectively with the management of Spring Share to provide access to the A-Z list of digital resources.
  • Assist the Head of Resource Acquisition & Discovery with management of all activities related to the purchase of library materials in all formats.
  • Assist with development of policies and procedures related to monographic and serials acquisitions, budgeting, fund management, vendor assessment, and audit record requirements.
  • Overseeing the activation and management of new and existing e-resources within the knowledge-base of the Library’s access management system.
  • Developing proactive methods to preempt e-resource access problems before they are reported;
  • Resolving problems relating to e-resources access in a timely manner.
  • Monitoring trends in e-resource management, analyzing tools and workflows, exploring new models and recommending changes to existing tools and workflows as appropriate.
  • Providing information, training, and support to inform colleagues and the campus of new features and interface changes related to e-resource discovery.
  • Promoting and improving resource access by updating, customizing, and integrating interfaces for e-resource discovery, including vendor platforms for databases/e-journals/e-books, and other library resources.
  • Implementing policies and procedures for new modes of content delivery including streaming video and e-book platforms, provide training opportunities.
  • Monitoring usage of all electronic resources, develop and submit various reports on usage trends and provide analysis.
  • Working collaboratively with other RDA faculty staff to develop and distribute various marketing materials to promote electronic resources to Library users.
  • Performs other duties/functions as requested.
  • Responsibilities of the position evolve as the library environment continues to change.
  • Supervision of student workers and staff as required.


  • Master’s degree from an ALA-accredited program
  • 2-3 years minimum experience managing electronic resources in an academic library
  • Demonstrated ability to do detail-oriented work, including strong analytical and problem solving skills.
  • Experience with Voyager or another ILS
  • Experience with Ebsco Discovery Service or similar discovery service
  • Working knowledge and management of Serials Solutions, Ebsco Usage Consolidation, Spring Share products
  • Demonstrated ability to review, manage, and process licenses for digital products.
  • Understanding of copyright issues regarding digital products
  • Experience configuring and managing open URL resolvers
  • Demonstrated problem solving, organizational and analytical skills, and an aptitude for detail-oriented work
  • Demonstrated ability to plan, initiate, and implement effective programs, projects, and services; demonstrated strong commitment to customer service excellence
  • Proven communication and interpersonal skills evidenced by the ability to work cooperatively and maintain effective working relationships with colleagues, faculty, students, and staff
  • Friendly, approachable, public service attitude
  • Demonstrated ability to be flexible in a dynamic work environment; proven ability to work both independently and collaboratively in a complex changing environment and complete tasks according to an established timeframe
  • Commitment to conduct research and scholarship consistent with a faculty appointment; commitment to engage in continuing professional development.


  • Three or more years as a manager in electronic resources or acquisitions
  • Experience in a large academic or research library
  • Experience working with consortial issues and subscriptions
  • Experience with negotiating licenses
  • Demonstrated ability to manage multiple priorities and meeting deadlines
  • Experience with fund management, vendor relations; knowledge of current issues and trends in scholarly communication, collection development, or acquisitions; knowledge of web technologies and metadata standards related to effective e-resource access and discovery.

ENVIRONMENT: The University of Alabama, The Capstone University, is the State of Alabama’s flagship public university and the senior comprehensive doctoral level institution in Alabama. UA enrolls over 37,000 students, is ranked in the top 50 public universities in the United States. UA has graduated 15 Rhodes Scholars, 15 Truman Scholars, has had 121 Fulbright Scholars, is one of the leading institutions for National Merit Scholars (150 in 2015), and has 5 Pulitzer Prize winners among its ranks. Under the new leadership of President Stuart Bell, UA has launched a strategic planning process that includes an aggressive research agenda and expansion of graduate education. UA is located in Tuscaloosa, a metropolitan area of 200,000, with a vibrant economy, a moderate climate, and a reputation across the South as an innovative, progressive community with an excellent quality of life. Tuscaloosa provides easy access to mountains, several large cities, and the beautiful Gulf Coast.

The University Libraries maintains memberships in the Association of Research Libraries, the Center for Research Libraries, the Coalition for Networked Information, the Digital Library Federation, centerNet, LYRASIS, the Association of Southeastern Research Libraries, the Network of Alabama Academic Libraries, the Digital Preservation Network, and the Alabama Digital Preservation Network.  As a U.S. Government Documents Regional Depository, the UA Libraries serves Alabama libraries and the public.  The University Libraries homepage may be accessed at

Prior to employment the successful candidate must pass a pre-employment background investigation.

SALARY/BENEFITS: 12 month Tenure Track appointment at the Assistant or Associate Professor rank; or 12-month Clinical appointment at the Assistant Professor rank, depending on qualifications.  Salary is $60,000.00 – $75,000.00 commensurate with qualifications and experience. Strong benefits including professional development support and tuition fee waiver.

TO APPLY: Applications are accepted online only at Click Search  Positions. University Libraries in Organization drop down box. Please include your application, Curriculum Vitae, and names, addresses, phone numbers, and e- mail addresses of three references, including one current supervisor.

Position open until filled. Applications received by November 30, 2016 are assured of receiving full consideration.

The University of Alabama is an equal opportunity/affirmative action employer and is strongly committed to the diversity of our faculty and staff. Applicants from a broad spectrum of people, including members of ethnic minorities and disabled persons, are especially encouraged to apply.

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