Job Bank 6/28/13

by | Jun 28, 2013 | 0 comments

Financial Analyst
Acquisitions & Finance Unit, Columbia Law Library in New York, NY

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The Acquisitions & Finance Unit of Arthur W. Diamond Law Library’s Technical Services Department seeks a Financial Analyst. The Unit manages the ca. $5M budget for library collection materials, salaries, maintenance, and supplies. It is focused on the efficient and effective acquisition and payment of library materials in print, electronic and other formats using a variety of acquisitions methods: firm orders, blanket orders, and standing orders. The Unit is responsible for expending a materials budget comprised of library and restricted endowment accounts of ca. $2.5M annually. The Unit places orders, claims outstanding materials, receives the material and processes invoices for payment and also establishes shelf-ready arrangements with library material vendors. The incumbent will be primarily responsible for assisting the Head of Acquisitions & Finance with a transition from existing workflows resulting from newly acquired fiscal responsibilities for the Unit and adoption of a new ILS (III’s Sierra); development and implementation of new workflows for account reconciliation, comparing departmental account records to the reports generated in ARC (Accounting & Reporting at Columbia) to verify the accuracy of each; and communicating with library vendors, law school administration and CU Finance Division. Reporting to the Head of Acquisitions & Finance, responsibilities include:

  • Maintaining spending controls to ensure budgetary limits are met 
  • Preparing biweekly, monthly and quarterly expenditure reports and statistics in III Millennium/SIERRA and reconciling expenditures with financial statements created in ARC 
  • Monitoring status of debits, credits, refunds and reimbursements in ARC and troubleshooting unpaid items 
  • Monitoring and reviewing support staff and GA payroll 
  • Resolving invoice problems through communication with vendors and publishers and reviewing vendor statements of accounts 
  • Developing a close working relationship and maintaining a variety of liaison activities with the Columbia University Finance Division, law library vendor sales representatives, subscription agents and their accounts departments as it relates to Acquisitions.  

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